LifeMosaic is Hiring in UK

Job Title                Financial and Administrative Coordinator

Hours                     18.75 hours per week (can be worked flexibly)

Salary                    FTE £24-28K pro rata

Contract                1-year contract with likely extension dependant on funding

Line Manager      Chief Executive

Location              Based in Edinburgh or distance-working

Closing date         Applications must be received by Sunday 8th December 2019 midnight

Job start date will ideally be on 13th or 20th January. We recognise this is a tight schedule over Christmas and have some flexibility for the right candidate.

To apply please send CV and completed application form to

Job description

We are looking for a skilled Financial and Administrative Coordinator to join our small team. Your role will include managing all aspects of day-to-day financial management and administration. We are looking for a candidate who has experience in financial management, grant applications and management, excellent communication skills, and high computer literacy.

Working closely with the Director and the Board of Trustees, the post will cover:

Financial Management

  • Manage and maintain financial record keeping, bookkeeping; management accounts, banking, payroll and insurance etc- including working with a range of foreign currencies.
  • Produce financial management information and prepare funding reports and budgets.
  • Source, and make applications to grant funding bodies in keeping with the values and vision of LifeMosaic, to ensure long-term financial viability.
  • Monitor expenditure and prepare and manage regular budgets and reports for the Executive Director, the board and funders; and annual accounts for OSCR.
  • Receive all receipts and ensure expenses payments are appropriately reimbursed.


  • Prepare for, attend and record regular meetings with the Chief Executive, Senior Management Team, Treasurer and Board of Directors including board meetings and annual AGM.
  • Provide verbal and written reports as may be required by the Chief Executive and for the Board of Trustees.

Working with External Partners

  • Foster good communications within the organisation and externally to the general public, our funders, partner agencies and other third parties.
  • Negotiate and where required put in place Partnership Agreements or Funding Agreements with such external organisations as are required - ensuring value for money, maintaining effective relationships and delivery of the agreed level of service.
  • Track our commitments to partners, funders.


  • Administer social media and website;
  • General office management including logistical support and film dissemination support.
  • Ensure compliance with OSCR, Companies House and HMRC requirements.

Essential Experience and Skills

  • minimum 3-years’ experience of financial management
  • proven fundraising and fund management skills including experience in creating and managing budgets
  • proven bookkeeping experience
  • highly computer literate with excellent Excel skills
  • committed to LifeMosaic’s work and values.
  • highly organised and efficient, with excellent communication skills
  • impeccable record of honesty and probity
  • ability to be part of a long-distance team

Desirable Skills and Experience

  • knowledge of VT Transaction+ and Moneysoft Payroll Manager software.
  • A knowledge of charity accounts and an understanding of the charity/third sector
  • project grant management
  • experience in working with range of foreign currencies and with a wide range of stakeholders
  • experience in managing websites and / or social media
  • knowledge of Spanish, Indonesian or French

To apply please download the following information and send your completed applucation and CV to

Deadline for applications Sunday 8th December 2019 midnight

Interviews will be held on Thursday 12th December 2019

Job start date will ideally be on 13th or 20th January. We recognise this is a tight schedule over Christmas and have some flexibility for the right candidate.

Download Application Pack here

including Job description, Application Form, and Overview, Summary of Benefits, Terms & Conditions

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LifeMosaic is a Not for Profit Company Limited by Guarantee (Registered company number: SC300597) and a Charity Registered in Scotland (Scottish Charity number: SC040573)